Good business writing should be professional in tone. But how can you achieve this in your formal business documents? We have five tips to help:
We will look in more detail at each of these tips below.
Business writing should always be clear and concise. However, it should also reflect the needs of your reader(s). Factors to consider include:
Before writing, then, think about your reader and adapt your tone to match.
Many organizations use a style guide or sheet to ensure consistency across documents of the same kind. This may cover a variety of guidelines, from spelling and punctuation to the branding and visual design of a document.
In terms of ensuring a professional tone, if your employer has a style guide or sheet, make sure to check it for advice on vocabulary and formality. If you follow these guidelines, you can be sure you’re using the correct tone for the document.
To ensure a professional tone, you will want to come across as authoritative. A few things you can do to achieve this include:
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Doing the above will help underline your expertise on the subject matter.
Professional writing should always be respectful and polite, especially when you’re writing to someone you don’t know well (or at all). Make sure to:
This will ensure your writing is professional and inclusive.
Errors in writing can reduce clarity and suggest a lack of attention. This can undermine the professional tone of your work in other respects.
It is also easy to miss errors in your own work, making it a good idea to use a professional proofreading service. Give our free trial service a go and see how our expert business proofreaders can help with your professional writing.
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